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     General Travel Participation and Terms & Conditions 

Tours'n Beyond LLC

General TRAVEL PARTICIPATION and TERMS AND CONDITIONS AGREEMENT 

1. Reservation

To confirm your (the customer) reservation, an advance payment of 25% OF THE TOTAL COST of the tour  per person must be sent with the RESERVATION FORM and Travel Participation Agreement, to Tours'n Beyond LLC, (the Company), 2114 Gunnell Farms Dr,Vienna VA 22181. After the realization of the advance payment, along with “Reservation Form” and the “Travel Participation Agreement”, you will receive the Travel Confirmation and the Invoice for the tour from the Company. There will be $50 penalty for any bounced check.

2. Reservation Payment Terms

Reservation payment, Registration Form and the Travel Participation Agreement must be sent via e-mail or Fax or regular mail to Tours'n Beyond LLC. 

The following payment term is applicable for tour reservation:

  1. If the reservation is made 30 days before tour start date, a 25% of the total cost of the tour, should be paid as advance either by Cashier Check or personal check payable to Tours’n Beyond LLC. The remaining 75% of the total cost of the tour should be paid by the 30th day before tour start date.
  2. If the reservation is made with in 30 days tour start date, 100% of the total cost of the tour, should be paid as either by Cashier Check or personal check payable to Tours’n Beyond LLC. 

 

3. Reservation changes

For any changes in your booking after the confirmation is issued, you must notify in writing by email or mail or fax to the company at least 30 days prior to the tour start date. Any expenses or additional cost incurred due to change will be paid by you at the time of change.

All expenses due to flight cancellations or any administration charges which may arise because of any unforeseen changes in your arrival time or ability to continue the scheduled travel itinerary will be paid by you.

Tours'n Beyond LLC reserve the right to change the whole or part of the itinerary  due to the government rules and regulations, political situation, act of war, sickness, weather, and touring in the remote places. If this occurs an alternative trip of a similar standard will be offered to you to complete the agreed tour. However, no refund will be allotted.

Tours'n Beyond LLC do not accept liability for any loss or damage arising out of any changes to the tour.

4. Reservation Cancellation

If the company did not receive the full payment as mentioned in the payment terms in the Section 2, above , your reservation will get canceled by the Company and any advance payment made will be returned to you. 

If you would like to cancel the reservation, you must notify in writing by email or mail or fax to the company at least 30 days prior to the tour start date 

The following cancellation terms are applicable for tour reservation:

  1. Up to 30 days before tour start date you shall receive 100% of the money paid by you.
  2. Between 30 to 16 days before tour start date, you shall receive only 75% of the money paid by you
  3. between 15 to 7 days before tour start date, you shall receive only 50% of the money paid by you.
  4. between 6 days to 72 hours before tour start date, you shall receive only 25% of the money paid by you.
  5. if you cancel your reservation less than 72 hours before t tour start date, you shall loose 100% of the money paid by you and no refunds will be allowed at any cost.

Once tour begins and a traveler cannot complete the tour for any reason, the balance of the un-used travel (the total cost of the tour minus the already used portion minus the US$500 penalty charge) will be refunded to you.

In case of cancellation due to some personal emergency before the tour start date, you shall receive 100% of the money paid by you.

In case of cancellation due to some personal emergency during the tour and before tour end date, you shall receive any unused portion of the money paid by you. 

Tours'n Beyond LLC reserve the right to cancel the whole or part of the itinerary  due to the government rules and regulations, political situation, act of war, sickness, weather, and touring in the remote places. If this occurs an alternative trip of a similar standard will be offered to you to complete the agreed tour. However, part/no refund will be allotted to you, at the company’s discretion.

Tours'n Beyond LLC do not accept liability for any loss or damage arising out of any changes to the tour.

STATEMENT OF RESPONSIBILITY AND LIMITATION OF LIABILITY

The responsibility of Tours’n Beyond LLC, doing business as Specialized tours, and our representatives and resources are strictly limited.  As a tour operator, the compnay organizes, promotes, and sells tour programs consisting of travel services that we purchase or reserve from various suppliers, including but not limited to, surface transportation, domestic air and railway transportation, excursions, and accommodations. The suppliers are independent contractors and are not agents or employees of the company. 

Neither, Tours’n Beyond LLC nor our representatives are responsible for the willful or negligent acts and/or omissions of such suppliers or of any air carrier or their respective employees, agents, servants or representatives including, without limitation, their failure to deliver or their partial or inadequate delivery of services.  All coupons, receipts, reservations, and tickets are issued subject to the terms and conditions specified suppliers and/or air carriers.

Although we will always handle your baggage and personal effects with great care while in our possession, Tours’n Beyond LLC. do not accept responsibility for any loss, damage or accident to any luggage and property.

Supplier Responsibility

Travel services are provided by various suppliers who are independent contractors, and are not agents or employees of Tours’n Beyond LLC.  By utilizing the services of these suppliers, PARTICIPANT AGREES THAT NEITHER TOURS’N BEYOND LLC  OR ITS REPRESENTATIVES WILL BE LIABLE FOR ANY HARM TO PARTICIPANT(S) ARISING FROM OCCURRENCES OR CONDITIONS BEYOND THE CONTROL OF THE COMPANY, INCLUDING ANY PHYSICAL, EMOTIONAL, INDIRECT OR CONSEQUENTIAL HARM. 

Reservation or Rights:

Tours’n Beyond LLC reserves the right to re-price, cancel, or withdraw any tour, trip, excursion, or expedition for any reason, to alter or omit any part of the itinerary, and to substitute tour leader or tour manager and any accommodations.  Tours’n Beyond LLC will not assume responsibility for your expenses incurred in preparing for the tour e.g. nonrefundable advance purchase air tickets, equipment, communication costs, obtaining medical services, making changes in the tour or other maters of a personal nature.  

Tours’n Beyond LLC reserves the right to take photographic or film records of any tour and to use such records for promotions and/or commercial purposes

Participant Responsibility:

Travel in developing nations is not similar to travel within the United States.  Tours of India, like other forms of travel, can involve inconvenience and risk, including forces of nature, geographic and climatic conditions, hygienic standards, infrastructure problems (including road maintenance, transportation delays, and accommodation conditions), and civil unrest or terrorism.  Medical services or facilities may not be readily available during all or part of a tour and if available, may not be equal to standards in the United States.

Participants are solely responsible for being in sufficient health to undertake the tour and for taking all appropriate medical precautions. Tours’n Beyond LLC  strongly recommends that participants obtain medical/travel insurance.  Preparation for the tour should include studying the itinerary and pre-departure information provided by Tours’n Beyond LLC .  

Illegal activities are generally punishable. Tours’n Beyond LLC  will bear no responsibility to assist participants when they engage in such activities. Tours’n Beyond LLC reserves the right to remove a participant who engages in such activities from a tour. 

PARTICIPANTS ARE SOLELY RESPONSIBLE FOR THEIR OWN  AND ANY AND ALL RISKS OF DELAY, UNANTICIPATED EVENTS, ILLNESS, INJURY, EMOTIONAL TRAUMA, DEATH OR ANY COST INCURRED DUE TO INCORRECT OR MISSING INFORMATION PROVIDED BY COMPANY TO THE PARTICIPANTS OR BY HIS/HER BOOKING AGENT

As a curtsey to travel in a group, it is necessary for you to abide by the authority of the TOUR MANAGER, who represents Tours’n Beyond.LLC. The decision of the tour manager or the tour leader as of the conduct, itinerary and objectives of the tour is final. By Signing the company Reservation form AND by signing this document , signifies your agreement to this tour terms. If in the opinion of the Tour Manager your behavior or physical condition is detrimental to the safety, welfare and well-being of the group as a whole (which are the paramount considerations), or if  the leader considers your general well-being will be put at risk by continuing with the tour, you may be asked to leave the tour without the right to any refund.

You must carry a valid passport and have obtained the appropriate visas when traveling with Tours’n Beyond LLC. Please ensure your passport is valid for 6 months beyond the duration of the tour. It is your responsibility to ensure that you are in possession of the correct visas for the countries you are traveling. Tours’n Beyond LLC cannot accept responsibility if you are refused entry to a country or places because you lack the correct visa documentation.

Any complaints about the services of Tours’n Beyond. LLC or its providers will not be entertained unless a written notice is received within 15 days after the tour end date.

Participating in this tour you are aware and agree that it involves certain risks and dangers by the forces of nature, and there might be an accidental illness in remote cities with little or no medical facilities and by traveling by air, car, coaches, boat, canoe or any other mode of conveyance.

Release and Discharge:

The costs of the tours offered by Tours’n Beyond.LLC are based upon the execution of this Travel Participant Agreement by all tour participants.  PARTICIPANT UNDERSTANDS  AND ACCEPTS THE TERMS AND CONDITIONS STATED IN THIS AGREEMENT, AND RELEASES AND DISCHARGES TOURS’N BEYOND LLC AND ITS REPRESENTATIVES FROM AND AGAINST ANY AND ALL LIABILITY ARISING FROM PARTICIPATION IN THE TOUR.  The parent or guardian of a participant who is a legal minor must accept this agreement on behalf of the participant.

When you sign the reservation form and this agreement you (and any other person on whose behalf you reserve) agree to accept all these conditions, you acknowledge that you have read the conditions of this agreement and you warrant that the information given by you on the reservation form is complete and accurate

 All participants must read these terms and conditions, and return a signed copy of this contract to Tours’n Beyond LLC who will provide a copy to THE CUSTOMER/PARTICIPANT prior to the TOUR START DATE. 

First Name:------------------------                                             Last Name:---------------------------------

Name of the Participant (or Legal Guardian of Participant)

 __________________

Signature of Participant (or Legal Guardian of Participant)             


Date: ___________